OLR teams consist of highly talented well-disciplined, committed, capable professionals in their own discipline; self-organizing, adaptable and cross-functional. The OLR approach for delivery and operations is built on 20-years leading global omnichannel solutions across a range of industries. Continuously learning, improving and evolving through each engagement while staying at the forefront of ideas, technology, and a sustainable approach.
The People and Culture Administrator is the person that assists our Head of Pamp;C to ensure the delivery of HR excellence. This includes assisting with training, development, career progression and succession planning. This is an excellent opportunity for a candidate with a proactive and hands-on personality.
Essential Duties and Responsibilities:
- Maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Monitor invoices
- Payroll processing
- Provide general support to visitors and pick-up and follow-up phone calls
- Provide general administrative and clerical support including mailing, scanning and copying to management
- Open, sort and distribute incoming correspondence
- Support all new starters to the business during their onboarding experience (including documentation and visas)
- Support the new starter induction training to all new starters
- Help implement initiatives to encourage a global mindset in the regions
- Assist with the implementation of the HR procedures and policies
- Assist with recruitment (e.g., conducting reference checks, preparing merchandise for fairs...)
- Clarify employees on HR policies (e.g., the usage of common spaces in the office)
- Ensure data integrity in HRIS systems
- Organize and schedule appointments (e.g., doctor’s appointments as per Portuguese labor law)
- Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the HR department.
Requirements
- Fluent in English (other languages are a plus)
- Excellent written and verbal communication skills
- Excellent organizational skills
- Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
- Must be able to prioritize and plan work activities to use time efficiently
- Meticulous attention to detail
- Adapts well to an ever-changing landscape, demonstrates resilience, flexibility and energy
- Desire to be proactive and create a positive experience for others.
- Knowledge of office management systems and procedures
- Hands-on experience with an HRIS or HRMS
- Knowledge of MS Office - including Word, Excel, PowerPoint and Outlook and collaboration tools like Teams
- Familiarity with ATS software and resume databases
- Basic knowledge of labor laws
- Proven experience as an administrative assistant or HR assistant
Education and Experience:
- Bachelor's degree in a Human Resources or related field or 2+ years of related experience
Benefits
- Private Health Insurance
- Private Life Insurance
- Flex Benefits monthly allowance
- Work-from-home friendly
- Training and developing
- Employee Assistance Programme
- Coffee, Tea, and Water in the office
- Different social events with a lot of food
- Great collaborative environment
- A Certified Great Place to Work